How-To Guide

SGA PraxisImpact

How-To Guide

Learn what every page and automated function does, how to use it, and how to get the most value from it.

Start here when you are unsure what to do next

Use the search box, open a page section, or click the “How to” button in any page header to jump directly to guidance for that page.

Dashboard

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What it does

Your leadership overview for mission health, priorities, deadlines, and ABEL progress.

How to use it

Start here each week to review progress, scan risks, and choose the next actions that matter most.

Get the most out of it

Keep organization profile, tasks, objectives, and initiatives current so dashboard insights stay useful.

Open page

Screenshot reference

Open this page from the button above to view the live screen. This guide links to screenshots where the app has visual dashboard views.

Mission Readiness

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What it does

Shows readiness signals across the organization and ABEL phases.

How to use it

Use it before planning meetings to see where alignment, execution, or learning needs attention.

Get the most out of it

Compare readiness trends after assessments or major changes.

Open page

Digital Change Readiness

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What it does

Assesses technology, process, people, and culture readiness for digital change and agentic AI adoption.

How to use it

Answer the readiness sliders, review the red You are here line, then drag the green Desired line on the S-curve to see ABEL recommendations for closing the gap.

Get the most out of it

Start with a realistic desired state, then use the recommendations to choose pilots, governance steps, training, and sustainment actions.

Open page

Projects

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What it does

Highlights health, staffing, and bottlenecks across projects.

How to use it

Review low-scoring projects and use the insights to rebalance work or clarify ownership.

Get the most out of it

Link initiatives and tasks to projects for stronger insight quality.

Open page

Tasks

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What it does

A Kanban workflow board for assigning, tracking, messaging, and completing work.

How to use it

Drag tasks between statuses, assign owners, set due dates, and send follow-up messages when needed.

Get the most out of it

Review overdue items daily and keep each task tied to the right initiative or objective where possible.

Open page

Screenshot reference

Open this page from the button above to view the live screen. This guide links to screenshots where the app has visual dashboard views.

Team Productivity

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What it does

Visualizes completion trends, time-to-completion, and workload distribution by team member.

How to use it

Use it to identify overloaded people, stalled work, and uneven assignment patterns.

Get the most out of it

Pair this page with Tasks to rebalance work before deadlines slip.

Open page

Screenshot reference

Open this page from the button above to view the live screen. This guide links to screenshots where the app has visual dashboard views.

Organization Profile

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What it does

Stores the organization details that personalize planning and reporting.

How to use it

Complete the profile first, then keep mission, contact, and organization details updated.

Get the most out of it

Better profile data improves reports, recommendations, and public dashboard context.

Open page

Projects

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What it does

Defines the major projects your organization is managing.

How to use it

Create projects for the outcomes or ministry areas that leadership wants to monitor.

Get the most out of it

Use clear names and link initiatives so progress rolls up correctly.

Open page

Objectives

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What it does

Captures strategic goals and desired outcomes.

How to use it

Add measurable objectives, then connect initiatives, tasks, and milestones to them.

Get the most out of it

Keep objectives few, clear, and outcome-focused.

Open page

Work & Initiatives

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What it does

Collects and shapes proposed work into trackable initiatives.

How to use it

Use intake to define what matters, why it matters, urgency, effort, and status.

Get the most out of it

Prioritize initiatives before moving too many into execution.

Open page

Phase Health Check

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What it does

Assesses organization health across the ABEL framework.

How to use it

Run assessments periodically and use results to guide planning conversations.

Get the most out of it

Repeat assessments after major milestones to show improvement.

Open page

Score Priorities

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What it does

Scores initiatives against strategic criteria.

How to use it

Rate each initiative, compare scores, and decide what should move forward.

Get the most out of it

Adjust criteria weights when leadership priorities change.

Open page

Priority Matrix

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What it does

Displays initiatives by urgency and effort for easier decision-making.

How to use it

Use the matrix to find quick wins, major investments, and lower-priority work.

Get the most out of it

Discuss the matrix during planning meetings to build shared agreement.

Open page

Collaborative Whiteboard

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What it does

Lets teams drag initiatives into impact streams and reposition them on the priority matrix with live updates.

How to use it

Drag initiative cards into the correct impact stream, then move them across the matrix to update urgency and effort.

Get the most out of it

Use it during planning meetings so the team can build shared agreement visually.

Open page

Execution Board

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What it does

Tracks initiatives through execution stages.

How to use it

Move initiatives as they progress from discovery through completion.

Get the most out of it

Use this with the Roadmap page to connect execution with strategy.

Open page

Roadmap & UFV

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What it does

Visualizes initiatives, milestones, tasks, and objective alignment over time.

How to use it

Map tasks and milestones to strategic objectives so leaders can see goal progress.

Get the most out of it

Keep milestone dates accurate so risk alerts and stakeholder reports remain useful.

Open page

Screenshot reference

Open this page from the button above to view the live screen. This guide links to screenshots where the app has visual dashboard views.

People & Adoption

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What it does

Tracks people, roles, departments, and adoption details.

How to use it

Add team members and contacts before assigning work or sending task messages.

Get the most out of it

Keep emails and phone numbers accurate for notifications.

Open page

Mission Brief

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What it does

Summarizes mission progress and strategic direction.

How to use it

Use it for leadership updates, donor conversations, or internal alignment.

Get the most out of it

Review it after updating objectives, initiatives, stories, and reviews.

Open page

Impact Stories

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What it does

Collects stories that demonstrate real-world mission impact.

How to use it

Add stories, quotes, dates, and related streams or initiatives.

Get the most out of it

Feature the strongest stories on public dashboards and reports.

Open page

Sustainment

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What it does

Tracks checkpoints that help change stick over time.

How to use it

Use checkpoints after implementation to confirm adoption and long-term value.

Get the most out of it

Schedule reviews before teams drift back to old habits.

Open page

Coaching Checklist

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What it does

Helps leaders guide teams through role clarity and execution readiness.

How to use it

Use it during coaching sessions or project check-ins.

Get the most out of it

Turn checklist gaps into tasks or training actions.

Open page

Mission Review

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What it does

Captures wins, challenges, learnings, decisions, and next actions.

How to use it

Run weekly, monthly, or quarterly reviews to keep momentum visible.

Get the most out of it

Use consistent review rhythm for better trend reporting.

Open page

Communications Plan

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What it does

Plans stakeholder messages and communication cadence.

How to use it

Define audiences, messages, channels, timing, and owners.

Get the most out of it

Connect communications to key milestones and change barriers.

Open page

Change Barriers

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What it does

Captures obstacles slowing adoption or execution.

How to use it

Log barriers, rate severity, assign owners, and review AI suggestions.

Get the most out of it

Resolve barriers before they become milestone risks.

Open page

Barrier Tracker

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What it does

Monitors blockers tied to initiatives and tasks.

How to use it

Flag blockers, document notes, and track mitigation progress.

Get the most out of it

Use blocker trends to improve planning assumptions.

Open page

Predictive Analytics

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What it does

Forecasts risk and capacity signals across the organization.

How to use it

Review forecast cards and risk charts before committing to new work.

Get the most out of it

Keep task dates and workload data current for better predictions.

Open page

Financial Runway

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What it does

Uses historical expenses, available budget, initiatives, and milestone pressure to forecast runway and budget risks.

How to use it

Enter the available planning budget, review the burn-rate charts, then generate the AI report for budget optimization ideas.

Get the most out of it

Keep mission expenses and milestone dates current so runway guidance stays useful.

Open page

Impact Story Builder

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What it does

Helps draft impact stories from sentiment, barriers, and project progress.

How to use it

Generate a draft, refine the language, and publish when ready.

Get the most out of it

Use real quotes and outcomes for stronger stories.

Open page

Coaching Insights

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What it does

Summarizes performance, training gaps, and coaching topics.

How to use it

Generate insights before one-on-one or team coaching sessions.

Get the most out of it

Pair insights with training history and task outcomes.

Open page

Support

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What it does

Shows support contact details, response expectations, and app help options.

How to use it

Use this page when you need assistance, account help, or policy links.

Get the most out of it

Check the How-To Guide before submitting support questions.

Open page

Knowledge Base

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What it does

Stores internal ABEL and app knowledge documents.

How to use it

Add and maintain reusable guidance, examples, and reference material.

Get the most out of it

Keep documents active and categorized so search works well.

Open page

Knowledge Hub

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What it does

Searches guidance and resources for practical answers.

How to use it

Search by topic, phase, or problem you are trying to solve.

Get the most out of it

Use specific phrases like “prioritize initiatives” or “reduce adoption resistance.”

Open page

Resource Library

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What it does

Organizes templates, guides, and training resources.

How to use it

Browse resources by need and use them in planning or workshops.

Get the most out of it

Share resource links before meetings to prepare participants.

Open page

Facilitator Guide

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What it does

Guides facilitators through ABEL conversations and workshops.

How to use it

Use it to structure discussions and keep groups focused.

Get the most out of it

Pair with Facilitator Mode for live sessions.

Open page

Facilitator Mode

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What it does

Supports live group facilitation and consensus capture.

How to use it

Open it during meetings to guide the agenda and record outcomes.

Get the most out of it

Convert consensus outcomes into tasks or objectives immediately.

Open page

Community Forum

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What it does

Lets users ask ABEL and transformation questions with AI-assisted responses.

How to use it

Post questions, review responses, and follow suggested handoffs.

Get the most out of it

Use clear context so answers are specific and useful.

Open page

Workshop Facilitator

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What it does

Helps run workshops and review participant submissions.

How to use it

Share the participant input link, then guide the group through prioritization.

Get the most out of it

Use workshop outputs to create initiatives and tasks.

Open page

Import Center

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What it does

Imports structured files, screenshots, documents, transcripts, and meeting recordings into the app.

How to use it

Use Upload for files or Meetings to record audio/video, upload audio/video, or paste a transcript. Meeting imports automatically save to the environment the user is currently logged into.

Get the most out of it

Speak clearly in meetings and mention owners, roles, locations, dates, and decisions explicitly. The app will also list follow-up questions when details are missing.

Open page

Request App Improvements

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What it does

Collects app ideas, bug reports, and improvement requests.

How to use it

Describe what you need, why it matters, and how it would help your work.

Get the most out of it

Include examples and priority so requests are easier to evaluate.

Open page

Admin Console

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What it does

Provides administrator-level controls and oversight.

How to use it

Use this only for admin workflows and app management tasks.

Get the most out of it

Limit admin access to trusted users.

Open page

Sample Data Setup

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What it does

Adds realistic starter records across Mission Impact, Family Navigator, and Training/Community so new users can explore the app immediately.

How to use it

Open the page and choose Add Sample Data. If an organization is selected, mission records are added there; otherwise a sample organization is created.

Get the most out of it

Use this once in a new workspace, then visit the dashboards, matrix, whiteboard, family planner, and forum to see the examples.

Open page

Automated Functions

These background services support alerts, reporting, AI assistance, imports, translation, and workflow automation.

analyzeTaskMessageSentiment

function

Reviews task message replies for sentiment and themes so leaders can spot concerns early.

answerForumQuestion

function

Generates helpful AI responses for new forum questions.

dailyForumActivity

function

Seeds fresh community forum activity on a daily schedule.

generateChangeBarrierSuggestions

function

Suggests mitigation strategies for change barriers.

generateCoachingInsights

function

Creates coaching summaries, training gaps, and discussion topics.

generateImpactStoryDraft

function

Drafts impact stories from project evidence and organizational context.

generateTranslations

function

Generates localization text for supported languages.

getPublicDashboard

function

Loads safe public dashboard data for external sharing.

manageOrganizationMembership

function

Manages organization membership actions.

processMeetingImport

function

Transcribes or reads meeting audio, video, or transcript content, saves the source, creates records in the user’s current logged-in environment, and returns follow-up questions for missing context.

monitorMilestoneRisk

function

Scans milestones and alerts project leads when a milestone is at risk or overdue.

notifyTaskAssignment

function

Creates in-app and email alerts when tasks are assigned.

searchKnowledgeHub

function

Searches knowledge resources and returns relevant guidance.

seedForumInitial

function

Creates starter forum questions and answers.

seedSampleData

function

Creates realistic starter data across Mission Impact, Family Navigator, and Training/Community for new users.

sendMonthlyImpactReport

function

Generates and emails a monthly impact report.

sendStakeholderImpactReport

function

Emails stakeholder-ready progress and risk summaries.

sendTaskMessage

function

Sends task follow-up messages through supported channels.

sendWeeklyDigest

function

Sends weekly organization progress digests.

translateVisibleText

function

Translates visible app text for localization support.

updateTaskStatusPublic

function

Updates task status from public response links.

weeklyStrategicAdvisor

function

Generates weekly AI recommendations from goals, tasks, and risks.